This policy applies where we are acting as a data controller with respect to the personal data of our website visitors, conference attendees, and conference speakers; in other words, where we determine the purposes and means of the processing of that personal data.
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In this policy, "we", "us" and "our" refer to RubyNess.
This document was created using a template from Docular.
In this section we have set out:
We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services, in order to understand better our users. The legal basis for this processing is our legitimate interests, namely improving our website and services.
We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
We may process information relating to transactions, including purchases of goods and/or services, that you enter into with us and/or through our website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The source of the transaction data is you and/or our payment services provider. The transaction data may be processed for the purpose of supplying the purchased goods and/or services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract; providing that, if you are not the person contracting with us, the legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is our legitimate interests, namely communications with our website visitors and service users.
We may process information that you provide to us for the purpose of becoming a conference speaker. This data may include your name, email, location, a video, etc. The source of this data is a TypeForm form. This data may be processed for screening purposes. The legal basis for this processing is our legitimate interests, namely decide the list of speakers for the our conference.
In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
We may disclose your personal data to 3rd party services we use identified at https://ti.to, https://www.tickettailor.com/, https://stripe.com/, https://convertkit.com/ , and/or https://www.netlify.com/ insofar as reasonably necessary for providing the needed services to you in relation to attending, speaking, or sponsoring our conference. This is, ticketing services, and email notification services.
In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
We store your personal data as long as necessary in order to fulfil the purposes for which it was collected according to this Privacy Policy or as long as we have legal grounds to do so and as set out in the table above. We may also keep anonymous versions of your data and process it for statistical purposes indefinitely as it will no longer constitute personal data.
In this Section 6, we have listed the rights that you have under data protection law.
Your principal rights under data protection law are:
These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
We may notify you of significant changes to this policy by email.
This website is owned and operated by Concepte Ltd. We are registered in England and Wales under registration number 10349169, and our registered office is at Suite 70, 30 Red Lion Street, Richmond, TW9 1RB. You can contact us by email at hi@rubyness.org.